As you’re probably aware, new personal data security regulations were introduced in all European Union countries on 25 May 2018. The General Data Protection Regulation (GDPR) strengthens the rights of the individual over the personal data that they provide to you. The GDPR is the most comprehensive such regulation yet, so if you’re doing any sort of business with anyone based out of the European Union, then you will need to to ensure you’re compliant. Failure to do so can incur a hefty penalty - up to 4% of your global revenue!
As a global market leader, with offices, development centers, and customers on three continents, including the EU, Zift Solutions places great importance on data security compliance, and features that support the need of international businesses. We have reviewed both our data processing procedures and our product features to ensure that we continue to provide the best possible service to you.
Our products support your data privacy requirements by design, and most of the requirements for GDPR compliance are already included in our Zift123 product. We’ve also added new features and processes to ensure we’re playing our part to meet GDPR compliance. These features include, but are not limited to:
- Each of our personal data capture forms across landing pages, microsites, showcases, and social media can include messaging to gather personal data processing consent. The details can be found on How to Capture Personal Data Consent.
- We will provide a mechanism for individuals to request access to their personal information and how to have that information removed.
- We provide one click unsubscribe links across all of our marketing emails, making it easy for individuals to manage their consent.
- We follow ISO-27001 and SOC-2 compliant processes to ensure your data is managed as securely as possible.
Zift123 Terms and Conditions of Use
You may have noticed a change to Zift123’s Terms and Conditions. No need to fear, we’ve just updated it to adhere to the upcoming European Union’s GDPR – General Data Protection Regulation – rollout, which comes into effect on 25 May, 2018.
We’ve made these changes to outline both your company’s, as well as Zift Solutions’ responsibilities and compliance obligations when it comes to maintaining the privacy and security of all customer data. The key changes are:
- Use of Data – your contacts remain the sole ownership of your company, and will not be shared with any other third party. We’ll only use your data to solely provide services to you, and only with your permission, transfer data to a third party who will provide the same services to you.
- International Data Transfer – your company is classified as the “data controller”, in which case, it’s your company’s responsibility to ensure you have the necessary permissions to store each of your contact’s information. We as a “data processor” need to ensure we maintain the security of your contact data accordingly.
You can refer to our March 2018 Software Update for details about our Terms and Conditions.
Feel free to send us an email at email@example.com should you have any further questions.
- Each of our personal data capture forms across emails, landing pages, and showcases can include messaging to gather personal data processing consent.
- We will provide a mechanism for individuals to request access to their personal information we have, and to also have that information removed.
- One click unsubscribe links across all of our marketing emails, making it easy for individuals to manage their consent
- ISO-27001 and SOC-2 compliant processes to ensure your data is managed as securely as possible
- Protected Personal Data - The new My Downloads section in the User Profile, protects personal data. Only logged-in, identifiable users can access data. Personal data is not going out in emails.
Frequently Asked Questions
Q: How can partners access and update their personal data?
A: Partners can update their partner information in Zift123 via Settings > Company Profile
Q: How can I stop processing data related to an individual, at their request?
A: Any individual can use the unsubscribe link provided in emails. Alternatively, you can manage their subscription status. Here are links that explain how to do this.
Q: How can I view which contacts or leads have unsubscribed to marketing efforts?
A: Zift123 users can view contact and leads that have unsubscribed on the suppression list. Zift123 > Settings > Suppression List
Q: How do I add an Unsubscribe link to a marketing communication?
A: The links below explain how to provide an Unsubscribe Link into a “Create your own Mailing” in Zift123
Q: How can I export the personal data relating to an marketing contact?
Q: How can I request anonymization of personal data, based on a request from an individual?
A: Any requests for anonymization of personal data will need to be made through your Zift point of contact or the Support team, firstname.lastname@example.org. When a request is received, the Support Team will activate the relevant procedure.
Q: How can I request database export at end of contract?
Partners are instructed to export their data in the shut-down messages to them. If they are unable to export their data or have questions they can contact their Zift point of contact or our Support Team for help with exporting data. Contact email@example.com if necessary. When a request is received, the Support Team will forward to the appropriate development resource.
Q: How can I request that my data be deleted?
A: Contact the Support team, firstname.lastname@example.org.When a request is received, the Support Team will forward to the appropriate development resource.
Note: Suppression lists cannot be deleted. Distributed and registered leads are considered to be shared data between the partner and supplier and will require the permission of both parties to delete the data.
Zift Solutions, Inc., Relayware, Inc., Relayware Ltd., Elastic Digital Pty Ltd. rely on certain sub-processors to provide you with our Services. Pursuant to the European General Data Protection Data Regulation (GDPR), which goes into effect on May 25, 2018, we are advising you of our current sub-processors. We have established an online listing so that you can check it at any time. In the future, if we make changes to the sub-processors we use, we will post updates to the list available at the link.
- Full details about the GDPR on the GDPR portal
- Our blog post on Channel Chatter, GDPR Made Simple
- Or if you have specific questions, contact your legal counsel